There are five access roles at UCSB’s UC Learning Center.
Learners: Automatically assigned to all employees with an active UCPath record. Non-employee accounts are created manually upon the sponsor's request through a service offering in the IT catalog. This role allows a person to:
- Search and register for available learning activities.
- Complete activities.
- Upload Self-Reported Training.
- View transcript of completed activities.
Instructors: Training Coordinators or Administrators can assign this role to any learner. This role allows a person to:
- Be added as an instructor to any activity.
- For activities that have them as instructors, instructors can enroll active UCLC learners into those activities.
- Mark Attendance for a Class.
- Check and Print Rosters.
- Access their Instructor Schedule.
Managers: An administrator can manage this access role for non-employee (affiliate) and reactivated accounts. However, if a person has direct reports through the “Reports to:” field in UCPath, they are automatically given the manager role. This role allows the person to:
- View their team (their reports).
- Access direct reports’ training transcripts.
- Review current registrations for direct reports.
- Register direct reports into learning activities.
Training Coordinators: An Administrator assigns this access role through a ServiceNow request. An administrator must train the person before gaining access to the role via a separate account. This role allows the person to:
- Create, Edit, Manage and Delete any UCLC Activities.
- Register or Cancel any user from any activity.
- Do anything that an instructor or a manager can do.
- Manage users within the guidelines presented at the training.
- Create, Manage, Edit, and Delete Reports within the procedures specified in the TC training.
- Create, Manage, Edit, and Delete Audiences within the policies set in the TC training.
Administrator: This role is assigned to one or two people per UCLC instance by UCOP. At UCSB, two people have this role. This role allows the person to:
- Execute all of the functions mentioned above.
- Coordinate UC-wide compliance activities deployments.
- LMS maintenance of audiences and reports.
- Serve as a liaison between UCSB and UCOP.